Cedar Hill Rebels Club Policy Manual
All Rights Reserved
23/05/2009
CEDAR HILL REBELS HOCKEY CLUB
OFFICIAL POLICY MANUAL
2009-2010
COACHES ARE RESPONSIBLE TO DISTRIBUTE THIS
OFFICAL POLICY MANUAL TO ALL PARENTS/GUARDIANS
OF PLAYERS SELECTED TO THEIR TEAM. EACH
PARENT/GUARDIAN MUST SIGN THAT THEY HAVE
RECEIVED IT AND ARE RESPONSIBLE FOR READING AND
ABIDING BY ITS POLICIES.
Cedar Hill Rebels Hockey Club
Club Policies and Rules Of Operation
SECTION 1: MISSION STATEMENT
Our mission is to prepare and develop our
players for success throughout their minor
hockey career and beyond, helping them to learn
important life skills while ensuring that all
children have an equal and fair opportunity to
play hockey. Great emphasis is placed on
encouraging our players to realize their full
potential as both athletes and students. In
order to achieve our goals we strive to provide
a positive environment that promotes fair play
and leadership skills so as to develop
self-confidence in all of our players.
SECTION 2: RULES OF OPERATION
These rules of operation are intended to set out
the current policies of the Club, which will be
applicable to the Teams and its players during
this period. While they are intended to be
comprehensive, the Rules and Policies are not
exhaustive and the Club reserves the right, in
its discretion, to make such changes and
additions from time to time, as it deems
appropriate. Notice of any changes and/or
additions will be given to Team officials and,
when appropriate, directly to parents/guardians
on a timely basis.
SECTION 3: THE CLUB
3.1 Incorporation
The Cedar Hill Rebels are incorporated as a
not-for-profit corporation operating in the
province of Ontario. As a not-for-profit
corporation the Club adheres to all Government
regulations as well as the rules and by laws as
set forth in the Scarborough Hockey Association
(SHA).
3.2 Club Directors and Officials
The Club is governed by a Board of Directors,
some of whom also act as Club Officials.
Club directors are primarily responsible for
reviewing the general performance of the Club
and its teams from time to time. This includes
reviewing and approving:
· The Club’s budget
· Significant Club operating policies, and
· The Club’s Officials performance of their
duties and responsibilities.
Club Directors have no direct responsibility for
liaising or interacting with Team Officials and
parents/guardians and do not deal directly with
Team affairs.
Club Officials, including the General Manager,
are responsible for administering the day-to-day
operations of the Club and its Teams and all
other matters in any way relating to the SHA,
its members, and other hockey organizations and
governing bodies.
3.3 Teams Registered within the SHA
a) The Club is proud to be a long-standing
member of the SHA competing at the A level.
b) For the 2009-2010 season the Cedar Hill
Rebels will be supporting 8 teams as follows:
Minor Atom, Atom, Minor Peewee, Peewee, Minor
Bantam, Bantam, Minor Midget and Midget. Under
no circumstances will the Club be responsible
for any obligations, financial or otherwise,
incurred by a Team, unless such obligation is
approved in writing and contained in a document
signed by the President and at least one other
authorized officer of the Club
3.4 Club Organization
(a) Powers: The directors of the Corporation may
administer the affairs of the Corporation in all
things and make or cause to be made for the
Corporation, in its name, any kind of contract
which the Corporation may lawfully enter into.
(b) As per SHA rules and regulations, the Club
has designated signing officers. Ed Wahl,
Director of Operations and Jim Welch, are the
only club officials who may sign financial
documentation with the League. Paul Fiset, GM &
Director of SHA is responsible for ice rentals
and equipment.
(c) The duties of the SHA recognized Club
President is to preside at all meetings and to
oversee the affairs and operations of the
Corporation.
(d) The duties of the Treasurer shall be to keep
full and accurate accounts of all receipts and
disbursements.
(The GM will attend SHA hearings, and work as a
liaison between the SHA and the Club.)
(e) The club is set up similar to other not for
profit organizations where salaried employees,
independent contractors or management
corporations are paid or compensated for their
involvement. Such compensation is at the sole
discretion of the Club’s board. The club may
reimburse its GM, coaches, independent
contractors or staff for expenses as the Board
sees reasonably fit.
(f) The directors, who are appointed, shall
receive no remuneration for acting as such other
than their legitimate expenses incurred in the
fulfillment of their duties.
3.5 Registration Fees
From Minor Atom- Midget registration fees for
the 2009-2010 season are based on 16 players per
team. Cost yet to be determined.
Club registration fees cover the cost of home
and away uniforms, home and away game socks,
Practice Jerseys, Practice socks, 1 hour of
weekly practice (throughout the season) game ice
(includes subsidies to SHA for private venue
rentals), Player insurance, team registration
with the SHA. Team photos. All ice contracts end
in March. Registration fees also cover your
teams’ proportionate share of the following
items: Club management fees, goods and services
which are supplied by the Club include, but are
not limited to the supply of the following:
rental office space, utilities, telephone,
internet, ISP, furniture and fixtures,
computers, printing, photocopies, postage office
supplies, bank fees, legal expenses, all
Insurance which includes directors liability
insurance, carded officials insurance, business
insurance, website hosting and updates, awards,
tournament pucks, SHA expenses (team
registration, player insurance, CHA insurance
surcharge), individual and team photos.
3.6 Payment of registration fees to the Club
shall be as follows:
$50.00 per player upon signing of player card
and paid to the Organization due immediately.
Postdated cheques given at signing for the
balance, all fees are to be paid prior to
October 1st of the current season. Parents
should make cheques payable directly to the
Cedar Hill Rebels. All NSF cheques are subject
to a bank service fee. Team Managers are
responsible for full accounting of team funds,
for more details please see Section 14. No
player will have his card registered to play
until these fees have been paid in full.
3.7 Summary Financial Statements
Summary financial statements are filed with the
SHA at the conclusion of the financial year-end.
3.8 SHA Assessed Team Fines
All teams are responsible for any and all damage
done by their team to any SHA game arena or any
practice facility. If a team does not pay said
fines, all players and coaches would be
suspended at year-end until fines are paid in
full as per SHA rules.
3.9 Additional players
Teams that opt to sign more than 16 players will
be billed the Club Fee for each additional
player. Players that sign after December 1,
2009 may pay a reduced fee as determined by the
club. Payment for additional players must be
made in full prior to the club registering said
player with the SHA.
3.10 Unpaid Player Fees
a) The Club is NOT responsible to reimburse
teams for player fees not paid to their team by
any player on said team. The team is responsible
to pay all fees due to the club on time. It is
the team’s responsibility to ensure proper
financial planning (budgeting) and revenue
generation. Each team is also responsible for
collecting all fees from parents as they come
due and securing team sponsorships.
b) As per SHA rules at the conclusion of any
given season, any player that still owes funds
to the team or the club will be placed on the
SHA suspension list. Once funds have been
collected the suspension will be lifted and
these fees will be distributed to the team.
3.11 Coaches certification, trainers’
certification, abuse and harassment training
All coaches, trainers, managers and team
officials must have proper NCCP accreditation.
Coaches coaching Minor Atom-Peewee may have
Level 1 “Coach level” certification. Head
Coaches coaching Minor Bantam and up must have
Coaching Level 2 “Intermediate Level” prior to
the start of every season.
Every team must have a certified trainer.
Every team may card up to five officials being:
A Head Coach, One or Two Assistant Coaches, A
Trainer and a Team Manager. All carded officials
must take their abuse and harassment training
course. Each team is responsible for all costs
relating to these certification programs.
3.12 Club Colours & Equipment
a) The Club may change its uniforms colours
prior to any season at its sole discretion.
b) Every player is required to wear official
club uniform.
c) We do not recycle and issue players used
uniforms or unsafe, worn hockey equipment. All
uniforms issued to our players are brand new.
(d) Authorized Club apparel is available for
purchase.
TEAM OFFICIAL MATTERS
SECTION 4: Team Official’s Code
4.1 Definition of Team Officials
Team officials are defined as any SHA carded
Team staff member that has been properly carded
by the Club and the SHA. Specifically they are
to be known as the Head Coach, Assistant Coach(s),
Trainer and Team Manager. Team officials shall
not number more than five.
4.2 Team Officials Duties
(a) the duty of the Head Coach is to ensure the
Club Mission Statement is being upheld. As such
they are responsible for the day to day running
of the Team. The Head Coach is hired by the Club
General Manager or Club President and is
responsible for the hiring of all Team staff
members. Final approval to card all Team
Officials is that of the Clubs General Manager
or President. The Head Coach reports directly to
the Club General Manager.
(b) The duty of the Assistant Coach is to ensure
the philosophy of the Head Coach is passed on
and enforced with the players. Each team may
card up to 2 Assistant Coaches.
(c) The duty of the Team Manager is to be a
liaison between the Coaching Staff and the Team
parents. The Team Manager shall take
responsibility for developing the team budget in
conjunction with the coaching staff
communicating the budget to the parents. They
will collect and deposit funds to the team
account and disburse payments as required (also
see articles 12, 13, 14 and 15). As well, the
team Manager will complete and submit tournament
approval forms to the Club GM and ensure
payments are made for game sheets and that the
roster is properly completed. The Team Manager
shall work closely with the Club GM ensuring
that he is kept up-to-date on all issues that
affect the Team.
(d) The duty of the trainer is to ensure each
player is properly cared for in the event of an
injury sustained while playing or practicing on
the team and that those players do not return
from injuries too soon. Trainers are responsible
to ensure that players who have suffered serious
injuries such as concussions do not resume
practice or play unless the club has received
written consent from a physician.
e) All Team Officials must show respect for each
player, parent or guardian at all times.
f) All Team Officials are considered
representatives of the Club and as such are
expected to set a positive example both on and
off the ice.
g) Coaches and carded Team Officials agree NOT
to sue parents or players for unpaid fees. The
Club will follow SHA procedures, rules and
regulations that deal with player suspensions
for unpaid fees.
h) If a coach or parent is involved in a lawsuit
where the Club must attain legal representation.
The parties involved agree to pay all of Club’s
legal fees.
i) Coaches will NEVER shower with players.
Coaches who do not comply with this policy will
be reported to the authorities.
j) Coaches cannot force players to fully undress
and shower after games. If coaches mandate a
shower rule, players may wear undergarments or
bathing suits as they see fit.
k) Coaches are not allowed to meet with an
individual player alone in a team dressing room.
Any meetings with players or parents should
include at least one other carded club or team
official.
l) Female players must dress in a separate
dressing room away from their male teammates.
Females may enter the dressing room only when
all male players are decent. This rule
especially applies to players who reach or are
nearing puberty. Parents, players and coaches
are asked to use their discretion and common
sense in this matter.
m) All carded officials MUST obtain a Police
Check prior to being registered for the upcoming
season.
4.3 Sanctions Against Team Officials
It is the responsibility of each Team Official
to learn the Clubs policies and procedures. All
policies and procedures are to be followed at
all times. Failure to do so may result in
suspension, the length of which will be
determined by the Board, or termination for
those individuals found to be in severe default.
PARENT/GUARDIAN MATTERS
SECTION 5: Parent /Guardian Code
5.1 Parent and Guardian Responsibilities
a) Parents and guardians have an obligation to
remain positive and show respect towards all
Club Officials, Team Officials and all players
at all times.
b) Any disagreement between a parent or guardian
and the Club or a Team official shall be dealt
with as per Club Dispute Resolution Process
outlined in Section 10 of this document.
c) Under no circumstances are parents of our
club allowed to verbally abuse or physically
harass any player, referee, coach or fellow
parent on one of our teams.
d) If any carded team official suspects physical
or mental abuse of a child they are instructed
to contact the Club GM or President and police
immediately. Such abuse may include parents that
drive children to and from arenas while
intoxicated.
e) All parents agree to pay all registration and
team fees in full and on time as outlined in
this policy manual
f) If any legal costs are incurred by the club
due to the actions of a registered players
parent or guardian, that parent or guardian
agrees to reimburse the club for all costs
incurred.
g) Any parent who violates our Parent or
Guardian Code may have their child suspended or
they themselves may be banned from arenas, which
may include being banned from attending team
games and/or practices.
5.2 Use of Affiliated Players
It is understood and agreed that when your child
joins the Club that they are in fact joining an
organization and not just an individual team.
For clarification purposes, this means that when
your Childs participation is required by their
affiliated team, the team directly above them,
in either a practice or a game, that you make
your child available, so long as that by doing
so your child would not have practiced or played
more than three days out of four.
5.3 Family Vacations
Families must give the Head Coach a minimum of
thirty (30) days notice of their intention to
take their child on a family vacation that would
have them miss any game or practice, unless
permission otherwise has been granted by the
Head Coach in writing.
5.4 School Hockey
While the playing of school hockey is
encouraged, your child’s commitment to the Club
must come first. Specifically, your son is not
to play or practice in a school game or practice
on the day of a scheduled league game, unless
permission otherwise has been granted by the
Head Coach in writing.
5.5 Sanctions Against Parents or Legal Guardians
It is the responsibility of each Parent or Legal
Guardian to learn the Club’s policies and
procedures. All policies and procedures are to
be followed at all times. Failure to do so may
result in your Child’s suspension from the team,
the length of which will be determined by the
Board, or outright release for those individuals
found to be in severe default.
5.6 Parents agree not to sue the Hockey Club for
matters that may be settled or presented to the
SHA. If any issues or problems are not
satisfactorily dealt with within the Club’s
resolution process parents may approach the SHA.
If they are not satisfied with the SHA decision
they may appeal the decision through the Ontario
Hockey federation. Should a parent launch a
lawsuit against the Club, the Parent hereby
agrees to pay all of the Club’s legal costs.
PLAYER MATTERS
SECTION 6: Player’s Code
6.1 Player’s Responsibilities
a) Players are expected to abide by all Club and
Team rules.
b) Players are expected to be courteous at all
times. Players must be aware that they represent
the club. By representing the club they must
insure that they always conduct themselves in a
respectable manner.
c) Player’s must conduct themselves in a
sportsmanlike manner both on and off the ice.
d) Players agree to respect coaches, assistant
coached, trainers, managers, fellow players and
the referees.
e) Players agree to respect the property of
their teammates. They also agree to respect all
rules and regulations relating to use of arena
dressing rooms and other facilities that they
may come in contact with while representing our
club.
f) Bullying other players or teasing players on
your own team will not be tolerated.
g) Racial slurs or bigotry will not be
tolerated. Violations of this policy will be
reported to the SHA.
h) Drug or alcohol usage will not be tolerated.
Violations of this policy will be reported to
the SHA.
i) Dressing Room Violence or Locker Boxing or
Buckets and Gloves will not be tolerated.
Violations of this policy will be reported to
the SHA. Immediate suspension of player from
team will follow.
i) Players who do not adhere to our Club’s
Strict Player Policy Code may be suspended by
the Head Coach or the Club. They may also face
suspension by the SHA.
SECTION 7: Club Matters
7.1 Use of Affiliated Players
It is understood and agreed that when you join
the Club that you are in fact joining an
organization and not just an individual team.
For clarification purposes, this means that when
your participation is required by your
affiliated team, in either a practice or a game,
that you make yourself available, so long as
that by doing so you would not be practicing or
playing more than three days out of four.
7.2 Returning From a Concussion or Other Serious
Injury.
If you have received a concussion or another
type of serious injury, either in a game or a
practice, you may only return to play or
practice with written permission from a medical
Doctor. This permission is to be emailed to the
following address: p_fiset@sympatico.ca before
you commence practice or game play. As well, the
medical clearance must be supplied to your team
trainer prior to play.
7.3 Sanctions Against Players
It is the responsibility of each player to learn
the Clubs policies and procedures. All policies
and procedures are to be followed at all times.
Failure to do so may result in your suspension
from the Team, the length of which will be
determined by the Board, or outright release for
those individuals found to be in severe default.
7.4 Team Practice Ice
a) The Club will issue each team their weekly
practice ice slot. The vast majority of our ice
is rented through city facilities. If a team is
unable to utilize a practice ice slot scheduled
on city ice the coach or team manager will
notify the club’s GM who will make a best
efforts attempt to trade that time slot with
another team from our club.
b) City of Toronto Ice can NEVER be sold. City
Ice rentals must remain in the hands of Rebels
teams only.
SECTION 8: Club Refund Policy
8.1 Refund Policy Up To Midnight November 15th
(a) If registration fees, sponsorships and
additional monies have been paid to the Club
and/or Team and that player is released by the
team or Club’s choice any time up to and
including midnight November 15th, that player
shall receive a pro-rata rebate from the team,
not the Club, calculated as follows: A charge of
twenty five dollars ($25.00) will be charged for
each game, practice or off-ice training session
that the Team held from the day of card signing
to the day the release was granted, regardless
of who may have run any of the sessions or if
you were present or not. In addition, the team
will also charge the player his/her
proportionate share of any and all activities
and expenses incurred by the team that can be
verified in the team budget. Further as per
section 1, (1.6) all equipment provided by the
Club shall remain the property of the player and
will be billed as follows: two jerseys. These
charges will be deducted from total amount paid
by the family. Once these calculations have been
made, a refund will be issued.
(b) If at any time after being carded, a parent
requests a release and is granted said release
by the club or by the SHA the parent will
forfeit all fees and sponsorship and/or
additional monies paid to the Team and/or Club.
8.2 Refund Policy after Midnight November 15th
If a player is successful in securing a release
from the SHA after November 15, no refund of
registration fee or sponsorship monies will be
made, unless the player has been released by the
SHA for reasons of abuse.
8.3 Refund Responsibility
If a player is released by a Team’s request for
any reason, or is able to secure their release
for any reason by virtue of a decision made by
the SHA or any branch of Canadian hockey, that
refund would become the financial responsibility
of the Team, not the Club. As per Club rules
each team is responsible for 16 registration
fees.
8.4 Default of SHA Games
(a) Under no circumstances should a team ever
default a game. If any particular teams’ coaches
believe that they will have difficulty fielding
their team for any particular reason (i.e.
religious holidays etc.) it is the
responsibility of the head Coach and his
coaching staff to use call ups (APS) to field
his team so they may play each game and avoid
any defaults.
(b) If a team defaults an SHA game, the team is
responsible for all costs and fines associated
with that default. The SHA may suspend the
coaching staff as per SHA rules.
(c) If a team defaults a game, the Club reserves
the right to fold that team. If the club folds
the said team, the team automatically forfeits
all payments made to the club. Parents, players
and Coaching Staff acknowledge that No Refunds
will be given back to the team or its members,
parents/guardians & players.
8.5 Folded Teams
If the Club is forced to or decides to fold any
team, assuming the team has not defaulted any
SHA games, the Club will deduct all expenses
incurred from pre-tryouts to the official
folding date. The Club agrees to refund the
balance of funds remaining after expenses to the
Team on a prorated basis. If there remains a
shortfall or deficit, the Team and its members,
parents/guardians and players will be
responsible to reimburse the Club immediately
for all costs associated with the folding of
said team. The Club reserves the sole right to
decide whether it is necessary to fold a team.
The club will also not be responsible for ice
contracts or any other contractual agreement
made between the team and or its officials and
or parents and any third party or supplier.
8.6 Sponsorship Funds
If a team is folded or disbands, the Club is not
and will never be responsible to reimburse any
sponsor, parent or guardian for Sponsorship fees
given to that particular team.
If a parent is released by their request or by
the decision of the Team or Club all Sponsorship
money brought to the team by the parent/guardian
or player will remain with the team and will not
be returned to the sponsor, player, parent or
guardian. The Club is not and will never be
responsible to reimburse any sponsor, parent or
guardian for Sponsorship fees given to that
particular team.
It is understood by all that sponsorship money
raised for the benefit of any particular team
shall remain with the team for the benefit of
the team program and will not be returned to any
sponsor, parent, guardian or player if any
conflict within the team arises. The Club is not
and will never be responsible to reimburse any
sponsor, parent or guardian for Sponsorship fees
given to that particular team.
The Club is not responsible or liable for
collection, solicitation, handling or
distribution of any Sponsorship funds raised by
its teams from any sponsor for use by any
specific team.
SECTION 9: Equipment Provided by the Club
a) Socks with excessive holes must be replaced
by the Team at the team’s expense.
b) Damaged Team sweaters must be replaced by the
Team at the team’s expense if they cannot be
repaired.
c) The club will provide each player with new
jerseys. These jerseys will include a club crest
or logo. Players may choose whatever numbers
they desire as long as it does not conflict with
an existing team member’s sweater number. Teams
are responsible for all costs associated with
names and sponsor names.
d) Teams may add numbers to their jersey sleeves
or jackets at their own cost.
e) Teams may place sponsor patches on jerseys,
bags, toques, T-shirts, turtlenecks, jackets,
fleece tops or track suits at their own cost. If
the team so desires each sweater may have a
different sponsor name. The club does not
restrict sponsorship solely to home or away
sweaters.
f) Teams may not place sponsor crests on uniform
(jersey) shoulders or the front of any game
jersey without the approval of the Club.
SECTION 10: Ice Time
10.1 Final Decisions Concerning Ice Time
The Head Coach has the final say on the ice time
a player receives in any game.
10.2 Explanations Regarding Lost Ice Time
Any player denied significant ice time must have
that reason explained to them before they leave
the dressing room at the conclusion of the game,
unless circumstances prevent such explanation
from being given.
10.3 24 Hour Rule
a) Our club adheres to a strict 24-hour rule.
Parents that may be upset with their child’s
playing time or other game related issues
(excluding abuse) must wait 24 hours before
contacting Carded team officials.
b) If after the 24 hour Cooling Period has
elapsed and the player’s parent or Guardian is
still upset or concerned, he /she must first
approach the team manager. The Team Manager will
address any concerns and relay them to the Head
Coach who is expected to deal with the matters
at hand.
c) If the Head Coach’s response is not
satisfactory the Player’s Parent or guardian may
discuss the matter with the club GM.
d) If the Club GM can not satisfy the Parent or
guardian’s concerns the Parent may refer to our
Dispute Resolution procedure.
SECTION 11: Use Of Affiliated Players
(AP’s)
11.1 Affiliated Players/Practices & games
The philosophy of the Club allows us to
encourage your child to practice with their
affiliated team. Call ups/APS are to be arranged
between the head coaches of each team. Players
cannot contact coaches above them and ask to be
call-ups without approval of their own Head
Coach. Players who are suspended in league play,
as APS must serve their suspensions in their own
age groups. Players cannot play for any other
team other than the team that they are
affiliated with.
11.2 Procedure of Coaches Concerning The Use of
Affiliated Players
The affiliated team requesting the use of a
player or players shall contact his affiliated
team’s head coach to request the use of such
players. Before that request will be granted,
the Head Coach must provide a compelling reason
for the need for such player or players;
further, with this request, the player or
players requested must not be playing or
practicing more than three times in four nights.
If both criteria have been satisfied, the Head
Coach of the Team below must honour the request
that he direct the player or players to report
to play or practice with their affiliated team.
However, if the Head Coach of the Team below can
provide a compelling reason as to why the player
or players asked for should not be called up,
replacement players will be sent. Any issues or
problems that may arise due to injuries or
suspensions that may not allow the use of an AP
must be cleared through the club GM or
President.
SECTION 12: Dispute Resolution Procedures
12.1 Complaints against the Club or Team
(a) Complaints against the Team are to be
presented in writing to the Team Manager, a copy
of which is to be sent to the Club GM by the
parent.
(b) Any complaint received by the Team Manager
against the Team is to be discussed with the
General Manager or Club President within 24
hours, unless such complaint is received on a
weekend, at which time it shall be brought to
the Clubs GM or Club President’s attention on
the first business day of the week. If a
complaint is filed during a publicly recognized
holiday, the complaint shall be brought to the
Club GM or Club President attention upon the
first business day following the conclusion of
such holiday. A complaint shall be deemed
“officially received” once it has been received
as per the above requirements. All complaints
deemed not to require a face-to-face meeting
would receive a minimum of a written reply
within 72 hours of official receipt of such
complaint. However upon review of the complaint,
the GM or Club President may choose to
facilitate a face-to-face meeting with all
parties concerned, where possible, within five
(5) days of official receipt of such complaint.
Within 72 hours of the face-to-face meeting, the
GM will provide in writing his decision and such
decisions to be deemed delivered by email.
(c) Complaints against the Club are to be made
in writing and mailed or delivered to the
attention of the GM or Club President c/o Cedar
Hill Rebels Hockey Club 1967 Ellesmere Road,
Scarborough Ontario M1H 2W5
(d) Any complaint received by the Club against
the Club is to be discussed with the Board
within 24 hours, unless such complaint is
received on a weekend, at which time it shall be
brought to the Clubs GMs or Club President’s
attention on the first business day of the week.
If a complaint is filed during a publicly
recognized holiday, the complaint shall be
brought to the Club GM or Club President’s
attention upon the first business day following
the conclusion of such holiday. A complaint
shall be deemed “officially received” once it
has been received as per the above requirements.
All complaints deemed not to require a
face-to-face meeting would receive a minimum of
a written reply within 72 hours of official
receipt of such complaint. However upon review
of the complaint, the Board may choose to
facilitate a face-to-face meeting with all
parties concerned, where possible, within five
(5) days of official receipt of such complaint.
Within 72 hours of the face-to-face meeting, the
Board will empower the GM or Club President will
provide in writing his decision and such
decision to be deemed delivered by email.
SECTION 13: Financial Assistance
13.1 Requests for Financial Assistance
The Club will consider written requests for
financial assistance as it relates to club
registration fees only.
SECTION 14: Management of Team Finances
14.1 Each Team must provide financial disclosure
and financial controls with respect to the
funding of the Team’s activities in accordance
with this SHA Rule 5.11. Pursuant to this Rule,
each Team shall:
(a) provide an estimated budget for the Team to
each player (which for this purpose, where the
player is under 18 years of age, shall include
at least one of the player’s parents or legal
guardians) prior to or at the time he signs a
Registration Certificate, which estimated budget
shall be in reasonable detail and shall specify
in reasonable detail the things (such as
practice ice, tournaments, on-ice skills
instructors, etc.) on which Team monies will be
spent and how it is proposed that they will be
paid for;
(b) except for items that were clearly indicated
as being reasonable estimates and subject to
finalization, no material adjustment shall be
made to such budget or to the programme
described in such estimated budget without the
prior concurrence of the Team Officials and a
majority of the parents of players;
(c) provide interim financial updates on or
about September 15, November 15 and January 15
regarding the Team finances and the approved
budget;
(d) provide a final, year-end statement of Team
revenues and expenses within four weeks of the
last Team event for such Team;
(e) require that there be at least three signing
authorities for each Team bank account including
at least one Team Official and at least two
parents who are unrelated to and independent
from any Team Official or Club Official;
(f) require that at least two signatures be
necessary for each Team cheque or withdrawal,
including the signatures of at least one of the
parent representatives referred to in (e) above;
(g) require that the season-end financial
statement referred to in (d) above be signed by
at least two of the signing authorities,
including at least one of the parent
representatives referred to in (e) above; and
(h) require that any surplus funds remaining
with the Team at the season-end from normal
operations be dealt with in accordance with the
Club’s stated Policies.
14.1 Estimated Budgets
a) All estimated Team budgets for the upcoming
season must first be presented to the Club for
approval prior to presentation to Team parents.
Once the Club has given approval, estimated Team
budgets are then to be presented to the parents
or guardians before they sign their Child’s
player card. Their approval and acceptance of
the team budget is to be in writing.
b) Parents must sign official Club forms that
acknowledge that they have read, approve and
consent to both a) the Club Policies b) the Team
Budget.
c) If the team budget is to be materially
increased during the season due to additional
programs (i.e. off ice training, power skating,
goalie development, video analysis), extra
clothing or extra ice rentals etc… all parents
must unanimously agree to the extra charges and
sign off in writing on an official Club form.
This form outlining changes must accompany a
revised budget that must be submitted to the
Club.
d) The club is not responsible and will not be
held accountable for any additional team budget
expenses authorized or unauthorized. All
expenses are to be handled by the team’s manager
working in conjunction with parents and the
Team’s carded officials.
e) Officials that abuse the system will be
reported to the SHA at once. Such transgressions
will be dealt with according to SHA rules.
14.2 Team Budget Limits
The amount each team is allowed to budget is at
their own discretion and is not capped by the
Club, but the parents of each team prior to
signing a SHA player card must approve the Team
Budget.
SECTION 15: Disclosure of Payments to Team
Officials
15.1 Payments to Team Officials
Payments to a Team Official by a single
individual, individuals or corporations are
discouraged.
SECTION 16: Team Bank Accounts
16.1 Access to Team Bank Account
a) The team must open and maintain a TEAM BANK
ACCOUNT. If requested, the Club President will
issue the team manager a letter authorizing your
bank manager to open the team account. Please
provide the club with the names of the three
designated signing officers. This bank account
should be listed as follows:
Cedar Hill Rebels 1992 A (or your team’s birth
year and category).
b) The Club requires that there be at least
three signing authorities for each Team bank
account including at least one Team Official and
at least two parents who are unrelated to and
independent from any Team Official or Club
Official;
c) The Club requires that at least two
signatures be necessary for each Team cheque or
withdrawal, including the signatures of at least
one of the parent representatives referred to in
(b) above;
d) Team officials may not use debit cards for
their accounts.
e) Team Managers are responsible for handling
all cheques, and monthly bank reconciliations.
f) All cheques must have 2 signatures, one of
which must include the team manager.
g) After bank accounts are opened it is the
responsibility of the Team Manager to supply the
club with all banking details. This includes
outlining name and address of bank, account
number and full names of the three signing
officers.
h) The Club is NOT responsible for any
misappropriation of team funds. The manager is
accountable for adhering to figures in the
original budget given to parents prior to
signing.
i) Teams that rent ice must ensure that the
arenas understand that it is the carded team
officials’ personal responsibility to ensure all
bills are paid. All teams must pay all their
debts before the season ends. If the team has
NOT honoured its commitments and team bills
remain unpaid all players will be suspended
until all debts are paid.
j) All team managers are responsible to keep
accurate bank records. Teams should have all
cancelled cheques, bank statements and revised
budgets available when requested for review by
the Club or the SHA.
k) If any Team is found to have disregarded the
above policies, those involved will be subject
to disciplinary action by the Club and
potentially the SHA.
l) If team funds have been misappropriated or
abused by the team officials the Club may refer
the situation to the local police department.
m) Parents should make all cheques payable to
their teams. Teams will issue cheques to the
Club on behalf of the Team on or before payment
due dates.
n) The Club shall never be held liable or
responsible for use or misuse of any teams
Sponsorship Funds or fees collected from parents
or guardians for the use of any particular team.
SECTION 17: Team Financial Statements
17.1 Estimated Team Financial Statements
Estimated Team financial statements are to be
made available for review prior to card signing.
Team parents or guardians must sign a
declaration (club form) indicating they have
reviewed and have agreed with the estimated Team
Financial statement/budget.
17.2 Financial Statements for Review
Financial statements are to be handed out to
parents three times per year as follows:
September 15, November 15 and January 15. It is
the team manager’s responsibility to ensure that
copies of these statements are delivered to the
parents and the Club as scheduled.
17.3 Final Statements are to be delivered within
one month of the last scheduled team function,
at which time any account balances will be
returned to all families on an equal basis.
SECTION 18: Team Meetings
18.1 Teams are expected to hold a minimum of
three Parental meetings that coincide with the
handing out of team budgets. Those meetings are
to be held prior to card signing, on or about
September 15th, November 15 and January 15th.
SECTION 19: Team Rules
19.1 Individual Teams may have their own Team
rules, provided they do not override the Club
Rules of Operation. These Team rules are to be
presented to the General Manager or President
prior to their presentation to your parents.
Team parents or guardians must sign a
declaration (club form) indicating they have
reviewed and agree with the Team Rules.
SECTION 20: Permissions to Skate
20.1 Permissions to Skate with Other SHA Teams
a) Permissions to skate for other SHA, GTHL,
OMHA or Alliance teams are provided at the
discretion of the General Manager or President
only and are only valid when signed by the Club
General Manager or President.
b) Permissions to skate for graduating Minor
Bantams to last year Juveniles will only be
considered after the player requesting the
permission has attended the first scheduled
Rebels tryout for the player’s age group.
20.2 Permissions to Skate with Junior Teams
Permissions to skate with Tier II, Jr. B or Jr.
C may only granted by the Club General Manager
or President. Permissions to skate for Minor
Bantam and Bantam aged players will not be
given. Permissions to skate for graduating Minor
Midgets, first year Midgets will be given upon
the completion of our scheduled tryouts, which
you are expected to attend, until their
conclusion. Permissions to skate for second year
midgets and Juveniles will be granted upon
request after the conclusion of the season.
SECTION 21: Releases From Ongoing Cards
21.1 The Club policy regarding releases for
Minor Bantams to Juveniles is that outright
releases at the conclusion of the season are not
granted. Verbal and/or written releases provided
by Team Officials are not valid.
Releases may only be obtained if approved and
signed off by either the Club’s GM or President.
SECTION 22: Ontario Provincial Championships
22.1 The team attending out of town the Ontario
Provincial Championships may approach the club
for financial assistance, if needed.
SECTION 23: Use Of Club Logo
23.1 No unauthorized use of the Club logo is
permitted. All items with the Club logo must
first be authorized in writing by the Club prior
to its production. Failure to adhere to this
will be considered a violation of Club policy
and will be dealt with accordingly.
Teams may only use authorized suppliers. Lists
of these suppliers have been distributed to each
team’s manager.
SECTION 24: Team Protests
24.1 Teams that wish to protest games or
suspensions are responsible to pay SHA directly
for costs associated with such protests. The
Club is not responsible to reimburse teams for
such fees. All protests must go through the GM
first.
SECTION 25: Team Funding
25.1
a) Teams are responsible for their own funding.
b) All funds raised by a particular team are to
be used entirely by that particular team.
c) The Club does not want and does not take any
percentage of funds raised by the teams. All
money raised by the team is the team’s to keep.
d) Teams may at their own discretion, use
various forms of fundraising such as: bowling
nights, Car Washes, team banquets, Casino Rama
or Casino Niagara trips, entertainment book
sales, yearbook sales. Banner sales, team
calendar sales, bake sales etc..
e) Teams may not sell chocolate bars.
f) Teams may not do raffles without consent of
the club. Raffles require special licenses from
the Government.
g) The Club assumes no responsibility for any
funds raised and used by each team.
h) If a team folds the club is not responsible
for sponsorship fee reimbursement to sponsors,
player, parents or guardians in any way.
i) Once funds are received by a team they will
remain the property of that particular team. If
any player is released that player is not
entitled to any refund of sponsorship that they
may have brought to the team.
SECTION 26: SHA Rules and Regulations
26.1
a) All Teams must follow and abide by all SHA
rules and regulations without exception.
b) Contact with the SHA must be done through the
Club GM or President. Teams may not contact the
SHA directly with protests or questions or
enquiries. All coaches and managers must follow
proper procedure and direct correspondence
through the Club. The Club GM or President will
present your request to the League.
CONTACT INFORMATION
GENERAL MANAGER: PAUL FISET, 416-281-627
ASST. GM: PETER RUMBALL, 416-431-6357
DIR. OPERATIONS: ED WAHL, 416-724-0698
DIR. SPONSORSHIP: JOHN SHANKS, 416-439-6575
DIR. FINANCE: JIM WELCH, 416-283-6319
DIR. IT SERVICES: GREG BROWNE, 416-283-6351
League Liaison: RON IRVING, 416-431-5302
Club website: www.cedarhillmhl.com
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